How TenderEase Works
A quick tour
From dropping in the tender pack to getting your whole bid team across every page. Tap through the steps below to see what you can do at each stage. No jargon, no setup headaches.
Set up your project
Getting started takes a couple of minutes. You upload the pack, add your branding once, and you're away.
Upload your tender pack
Drop in the whole pack, any size, PDFs, drawings, schedules, spreadsheets and CAD. No need to sort, rename or tidy anything first.
Add your branding
Add your company name, logo and colours once. They're applied to everything you export or share, so your client sees your identity, not ours.
Know the price first
You see a fixed price up front, and nothing runs until you give the go-ahead. No surprises, no meter ticking.
Explore your dashboard
When your analysis is ready, everything lives on one dashboard, sorted into tabs. Every finding is cited back to the exact source page, so you can always check it yourself. Some tabs only appear when they're relevant to the project type.
Audio briefing Featured
A 15-minute spoken summary of the tender you can play right on the dashboard or take with you, ideal for the drive to site or a quick team briefing.
Overview
Start here. A plain-English briefing, the headline project facts, and a clear go or no-go view of the opportunity.
Project risks
Commercial risks, onerous clauses, CDM duties, Building Safety Act flags, Construction Act points and site risks, each rated and cited.
Scope & deliverables
What you're actually building, what must be handed over, and cross-checks between the BOQ, spec and drawings to catch gaps early.
Design team
The full consultant picture: 15 disciplines, specialist reports, novation and appointment checks, statutory route and a single team risk score.
Programme & logistics
Key dates, buildability and logistics, long-lead items and programme logic flags, so you spot timing risk before you price it.
Planning
For developer tenders: planning conditions, S106, CIL, biodiversity net gain, highways and consultees, tracked and ready to manage.
Site mapped for you
We read the site address straight from the pack and plot it on a map, ready for your access and logistics thinking.
Working with the findings
The dashboard isn't just there to read. Here's how you and your team actually work with it.
Find anything instantly
Search across every section in one go and jump straight to the result.
Find it: press Cmd+K, or tap the search icon in the tab bar.
Check the source
Every finding links to the source document and page. One click and you're looking at the original.
Flag and add notes
Mark any row for attention and leave a note for the team, like "needs sign-off" or "chase with client".
Build checklists
Turn any row into a tracked task with an owner, a due date and a tick when it's done.
Mark as not applicable
If a finding doesn't apply to your project, set it aside so it's out of the way but still on record.
Built-in accuracy check
A second AI pass checks that serious findings are genuinely backed by the documents, and flags anything it can't support.
Questions & clarifications
Everything you raise and everything you're asked, kept in one place through the clarification period.
Suggested questions to raise
TenderEase spots gaps and ambiguities and drafts the RFIs worth raising with the client. Keep the ones that apply, drop the rest.
Your team's RFIs
Add and track your own questions alongside the suggested ones.
Clarifications & qualifications
Record the assumptions you'll include in your return, like "contingency on ground conditions" or "provisional sums to be agreed".
Log client responses
Store the client's answers against the right question, with who replied and when.
Plan & submit the bid
Everything you need to run the bid and get it in on time, shared across the team.
Tender actions
A shared who-does-what-by-when list for the whole bid team.
Tender key dates
Issue, tender walk, RFI deadline, submission and expected award, all in one view.
Submission requirements
Exactly what the ITT asks you to return, pulled out so nothing's missed.
Tender return checklist
Tick off every required document and certificate before you submit.
Document assembly
A clear running order for your submission pack, with the cover sheet and contents mapped out, so your team can assemble the return without missing anything.
Supply chain
Get your trade enquiries out faster, with everything a subcontractor needs to price properly.
Trade packages
The work split into packages, so you know which trades to approach and for what.
Suppliers & subcontractors
Every named supplier and subcontractor from the documents, tagged by discipline.
Enquiry packs per trade
A ready-made ZIP for each trade: briefing, the right drawings, relevant spec, BOQ items and interfaces.
Trade briefing PDFs
A clean per-trade brief with scope, risks, interfaces and long-lead items, ready to send out.
Key tools, at a glance
A handful of buttons sit next to almost every finding. Here is what each one does.
Stays live, and answers back
A TenderEase analysis isn't a one-off report. It keeps pace with the live tender, and you can ask it questions along the way.
Addendum uploads
When the client issues addenda, revised drawings, clarifications or updated specs, they can be uploaded straight into the portal. TenderEase re-analyses just those documents, so your dashboard always reflects the live tender and you can see what has changed.
Chat with your tender
Ask a question about the pack in plain English and get an answer drawn straight from the documents, with the source cited. No more scrolling through a thousand pages to find one clause or confirm one figure.